5 tips for journalists from a PR pro

Though some publicists could use every bit of advice possible, there are times when reporters could use some guidance, too. Here’s some advice, from a PR pro to journalists.

Sometimes, probably on our worst days, being a publicist can feel like being a glorified telemarketer. On those days, it seems that journalists feel the same way about us. Many of them have posted diatribes on their personal sites about us and how to pitch them properly. Whole sites are devoted to just that topic.

However, many publicists do the job right. (More good ones than bad, I hope.) The good ones make sure to create targeted lists of journalists and outlets that will care about our story. They read, view, and listen to journalists’ work before pitching them. And they create short, well-written pitches to hit the mark.

We are actually an asset to journalists, if only they would see beyond the words “public relations.” To get the most of out of us, journalists could actually use a few tips of their own for dealing with PR people.

1. Answer the phone. At least once in a while. I mean, seriously, we’re going to keep calling you. And if you don’t want to answer the phone, at least email something back. Which brings me to my next one …

2. It’s OK to say no. I would rather get an honest answer from you than the usual, “I’m waiting to hear from my editor,” or “It sounds interesting.” However, if you are going to say no, please let us know why you’re saying no. Our clients and bosses are going to ask us for a reason, so please give us one right off the bat. Sometimes we may push back a bit, but for the most part a well-phrased reason will get you off the hook. Offering another journalist is a great way to get us to leave you alone and could actually be helpful to both us and the new contact.

3. Email is a great way to connect to us.
If you respond to our emails when we send them, chances are you won’t even get a call. Now, I know you get a lot of email, but with all the filters these days, you should be able to tell the good ones from the bad ones. And we love to get email responses just as much as you love not getting our phone calls.

4. Blocking an entire agency’s email address is really uncool.
Plus, it is unfair to the decent publicists that may work there. If we really want to get you, we can always email from our personal boxes or sign up for another email address. Another thing to consider, agency turnaround is about as bad as the turnaround in the media. You may be missing that great next story because of a bad PR rep that was at an agency two years ago.

5. Take that call from Cision, Vocus, and MyMediaInfo. When you take another job, you should reach out to them to update your listing. Make sure the correct information about you is out there for us, especially how you like to be contacted. We are going to contact you no matter what, so it might as well be the right pitch, in the right way. At the very least you should make sure your LinkedIn profile is up to date. The good publicists check that site, too.

Like the publicists that reporters like to complain about, not all journalists make our lives as PR pros difficult. I recently had a great interaction with San Jose Mercury News reporter, Troy Wolverton. He actually answers his phone! And he really checked his inbox for my email and then sent a response.

When I asked why he wasn’t interested, he gave me a reason and then suggested another reporter who might be interested in my story. We love those kinds of reporters.

Remember, ours can be a symbiotic relationship, if we each read each other’s tips.

Tracy Bagatelle-Black has been in the PR business for 16 years. Currently, she is an account manager at RLM Public Relations, running its West Coast operations. She has also done time at Hill & Knowlton, The Terpin Group, Activision, and PeopleLink. A version of this story first appeared on the blog PRBreakfastClub.

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