Journalists are fed up with requests to be ‘on background’ or ‘off the record’

A policy update from The Verge offers a glimpse at how PR pros are breaching media relations etiquette.

The debate over sourcing stories “on background” has become a point of contention as news outlets have struggled to fight rising levels of mistrust. The practice of offering information “on background” is when a source offers a reporter information, or even statements that can be quoted, but under the agreement that the info will not be attributed to a specific person.

Thus, the infamous phrase: “unnamed sources.”

But is the practice undermining journalism’s credibility?

According to Edelman’s Trust Barometer for 2021, “business” is the only institution that still has the public’s trust. Meanwhile, “media” is the least trusted entity.

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Journalists are increasingly concerned about their ethical responsibility to fight misinformation and “fake news.” According to new research from B2B firm Greentarget, journalists see themselves as the most responsible for fighting the scourge of “fake news.”

It wrote in its report:

Like last year, journalists believe they, more than any other group, have an ethical responsibility to vet fake news and identify misleading information. In fact, the percentage of respondents who said it was journalists’ responsibility increased from 85 percent last year to 93 percent in 2021, an interesting finding given the continued downsizing of most newsrooms. About half of this year’s respondents, fairly consistent with the 2020 findings, said government has the responsibility, though 45 percent said they strongly support or somewhat support anti-fake news laws, up from 39 percent last year. Interestingly, about 70 percent of respondents in both surveys said social media companies were ethically responsible.

Perhaps it’s this frustration, coupled with their sense of duty to readers, that is forcing some outlets to push back on what they see as damaging PR practices. The Verge, a popular tech news outlet, made clear it would be changing the way it allowed companies to offer statements and other information “on background.”

It wrote:

Today, The Verge is updating our public ethics policy to be clearer in our interactions with public relations and corporate communications professionals. We’re doing this because big tech companies in particular have hired a dizzying array of communications staff who routinely push the boundaries of acceptable sourcing in an effort to deflect accountability, pass the burden of truth to the media, and generally control the narratives around the companies they work for while being annoying as hell to deal with.

The problem with information shared on background is how it undercuts trust in the media outlet reporting the information. Companies have changed their story, tried to avoid scrutiny and outright lied to reporters while “on background”—a pattern that has become alarming enough for The Verge to share some examples, including:

  • More than one big company insists on holding product briefings “on background with no attribution” which means no one can properly report what company executives say about their own new products during marketing events.

  • A big tech company PR person emailed us a link to the company’s own website“on background.”

  • A major car company’s head of communications told us an April Fools’ joke was actually real on background. The joke was not real.

  • A major platform’s head of communications would only explain a content moderation decision attributed to “a source familiar,” tried to refute our characterization of that decision after we published, and then threatened to cut our reporter off from further communication.

  • A major video game company gave a briefing “on background.” After we used that information in our story, attributing it to the company generally, a PR person tried to renegotiate what “on background” meant after the fact to avoid any attribution whatsoever, even going so far as to imply to our reporter that her editor had agreed to change specific sentences. (The editor had agreed to nothing of the sort.)

Some of these complaints are instances that are easily recognizable. Volkswagen took heat for its April Fool’s prank earlier in the year, for example. Others speak to a larger pattern of PR pros trying to trade access for favorable coverage, a practice that might be undermining faith in the news media.

The Verge is clarifying what its new rules mean for PR pros working with its reporters and editors:

  • You cannot email Verge reporters statements prefaced with “On background” and assume we will treat the material as if it is on background.

  • You cannot tell us how a statement is to be attributed without asking.

  • You cannot say things like “background not for attribution,” and we will not agree to that terminology. This is just off the record. Say what you mean.

The difference between “on background” and “off the record”

Being “on background” is different from being “off the record,” and media relations experts say the offering background information has its value for PR efforts.

Brad Phillips, CEO of Throughline Media, offers this definition:

“On background” usually means that a reporter can use the information you give them, but cannot name or quote you directly. That’s different than “off-the-record,” which theoretically means that the information you share with a reporter cannot be used in any way.

But media relations experts caution that going “on background” or “off the record” can backfire if you don’t have a strong relationship with a reporter or haven’t defined why you are using the strategy.

The Associated Press also has rules about when it allows anonymous sources versus when it requires someone to put their name to a statement:

  • The material is information and not opinion or speculation, and is vital to the report.

  • The information is not available except under the conditions of anonymity imposed by the source.

  • The source is reliable, and in a position to have direct knowledge of the information.

And before you think asking to be “off the record” is better than being “on background,” The Verge has more terse advice:

Like background, off the record is an agreement. If we don’t agree, you are not off the record.

We do not readily agree to off-the-record conversations with corporate communications professionals or people speaking in their official capacities without specific reasons.

Tips for going on background

If you have decided that you are this generation’s Deep Throat, and your information is worth offering “on background” or “off the record,” Phillips has tips for how to execute the strategy:

  1. Consult with a communications professional. “You may be unaware of the landmines that exist in your specific case,” he writes.
  2. Consider your relationship with the reporter. If a journalist doesn’t agree that you are off the record, you are very much on the record.
  3. Ask reporters to define exactly what on background means to them—preferably in writing. If this step feels too onerous for your embargoed product launch, perhaps you should  just go on the record.
  4. Make any agreements with a reporter in advance of the interview. Again, being “on background” or “off the record” is an agreement. No agreement ahead of time, no dice.
  5. You might still end up being named as the source. Going on background or off the record is a risk, and audiences won’t spend much time feeling sorry for you if a journalist decides the public interest is more important than their agreement to keep you anonymous.

If your agreement is broken

If your message to a reporter is published—especially if you failed to get your “off the record” agreement in writing ahead of time—don’t waste your time complaining about the rules of journalism.

When columnist Jennifer Rubin wrote an email to Politico with the subject line “OFF THE RECORD,” Politico published her words anyway.

And other journalists and media pros defended Politico’s right to publish:

For PR pros and brand managers, political operators and anyone else seeking an audience, the safer bet is to just be on the record. In the digital media environment these days, your words are likely to find the light of day anyway.


One Response to “Journalists are fed up with requests to be ‘on background’ or ‘off the record’”

    Ronald N Levy says:

    You could call many an “unnamed source” by a name that for three
    reasons is very appropriate: schmuck!

    .1. He’s a schmuck because a named source has more opportunity to
    show, when someone accuses a company—usually that the company
    endangers the public, makes too much on the public or is unfair to the
    public—that just the opposite is true.

    Better than walking around with a resume is walking with a corporate
    resume in your pocket or handbag—facts on the company’s “job
    history” in protecting the public, saving the public money and fighting
    for fairness to the public. In return for your quotes, most journalists will
    let you get in some truths about “how we serve the public.”

    .2. He’s a schmuck because an “unnamed source” has less of a chance to
    call a false accusation “phony news.” A skilled PR defender should be
    ready to not only present the TRUTHS about your positives but also the
    TRUTHS about the other side’s negatives. At minimum you can almost
    always ask people to judge whether the accuser “is telling only one
    side of the story” and not the side that’s more important to the PUBLIC.

    .3. He’s also a schmuck because he frustrates the journalist who knows
    that saying “unnamed source” may make many people wonder is there
    really a source or did the journalist make it up.

    If you look at the finalists, some of them brilliant, in the PR Daily awards
    competition, you my judge as I do that every one of them not only speaks
    on the record to journalists about their accounts but speaks proudly.
    An advantage of retaining award-winning PR people is their ability to
    speak on the record persuasively.

    These PR Daily award finalists are the great ones and greatly are they
    treasured. One doesn’t win a PR Daily award by being a schmuck.

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